By Aethon Overseas Export Team | Published: April 2026 | Category: Compliance Guide
Why Documentation Matters
Missing or incorrect documentation causes shipment delays, customs holds, or rejection at port. Here is every document involved in Indian agricultural exports.
Standard Documents
1. APEDA Registration (RCMC)
Foundational export authorization. Verifiable at apeda.gov.in. Valid 5 years.
2. Phytosanitary Certificate
Issued by Plant Quarantine Authority. Confirms consignment free from pests. Required by almost every country.
3. Certificate of Analysis (COA)
From NABL-accredited lab: moisture, purity, active compounds, pesticide residue, aflatoxin, microbiological results. The most important quality document.
4. Certificate of Origin
Non-preferential CO for all markets. Form A for GSP benefits (EU, UK, Japan). Form AI for ASEAN FTA.
5. Commercial Invoice & Packing List
Product details, quantity, pricing, Incoterms, HS Code for customs duty calculation.
6. Bill of Lading / Airway Bill
Transport document — receipt of goods, contract of carriage, document of title.
7. Fumigation Certificate
ISPM-15 compliance for wooden packaging. Heat treatment or methyl bromide.
Country-Specific Requirements
| Market | Additional Docs |
|---|---|
| USA | FDA Prior Notice, FDA facility registration |
| EU | TRACES certificate, EU MRL compliance |
| UK | IPAFFS notification, UK labelling |
| UAE/GCC | Halal cert, Arabic labelling |
| Japan | Stringent MRLs, JAS for organic |
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