How to Find a Reliable Supplier in India: 12 Verification Steps

By Aethon Overseas Export Team  |  Published: April 2026  |  Category: Buyer Guide

Why Verification Matters

India has thousands of registered exporters. Quality and reliability vary enormously. This 12-step framework helps identify trustworthy partners.

The 12 Steps

1. Verify APEDA Registration

Search apeda.gov.in exporters directory. No APEDA = cannot legally export agricultural products.

2. Check FSSAI License

Search foscos.fssai.gov.in by 14-digit number. Must be Central license (not basic/state).

3. Search Trade Directories

Check IndiaMART, TradeIndia, Alibaba profiles and reviews.

4. Request Documentation

Ask for: incorporation certificate, GST, IEC code, APEDA cert, FSSAI license, ISO/HACCP certifications.

5. Request Samples + COA

500g–1kg samples with NABL-accredited Certificate of Analysis.

6–8. Online Reputation, References, Trial Order

Google the company, ask for 2-3 client references, start with 1-5 MT trial shipment.

9–12. Inspect Delivery, Check Payment Terms, Consider Factory Visit

Verify product matches sample, use LC for large orders, visit facility for ongoing partnerships.

Red Flags

• Prices significantly below market (“too good to be true”)
• Reluctance to provide APEDA/FSSAI docs
• No physical address or LinkedIn presence
• Pressure for full advance via wire transfer
• Website uses only stock photos with no real facility images